Here some remarks about EMMA staff applications to IMFs


From the “Guidelines for grant applications”

Academic staff mobility is only for TG1 (TG2, TG3: not applicable see 6.5.2 p17)

Academic staff mobility

In the context of the individual mobility flows, academic staff mobility refers exclusively to

training, teaching and/or research activities performed by invited academic staff of partner

universities in host institutions which are members of the partnership.

Travel and staff costs linked to the organisation of the mobility are not considered as part of the

individual mobility and must therefore be covered with the lump sum awarded to the partnership for

mobility organisation purposes.

The objectives of "academic staff mobility" must be:

·         to provide academic staff with opportunities for professional and personal development, through the possibility of doing practical training, research or teaching assignments in a partner institution;

·         to encourage universities to broaden and enrich the range and content of courses they offer;

·         to allow students to benefit from the knowledge and expertise of academic staff from universities in participating in the partnership;

·         to consolidate links between institutions in different countries;

·         to promote exchange of expertise and experience on pedagogical methods;

·         to strengthen the capacity for international cooperation;

·         to prepare long-term recognition of studies between institutions through ECTS (European credit transfer system) or other compatible systems.

Academic staff undertaking a period of teaching, training or research in a partner university must

1. work in or be associated to one of the participating institutions;

2. have the nationality of one of the eligible countries and

3. be fully integrated into the Department or Faculty of the host institution(s).

This last criterion means that:

In the selection process, priority should be given to mobility assignments which will also:

o ensure that the visiting teacher’s contributions will be an integral part of a diploma

programme of the host institution;

o will lead to the production of new teaching material;

o will be used to consolidate and extend links between departments and faculties and

to prepare for future cooperation projects between the sending and host university;

o will help strengthen the international cooperation departments in the foreign


o will lead to progresses in the application of ECTS or other systems for recognition of

studies in the partner institution.


Please note that academic staff cannot benefit from more than one mobility activity within the same project and that mobility of Third-country academic staff between Third-country institutions cannot be covered by this scheme.


From the EMMA grant application:

7.2.1. How relevant is the proposal to the objectives of the call? (…)

7.2.1.b.To promote cooperation between sending and hosting institutions, thus mutually enriching the educational environment of both hosting and sending institutions in the European and Third-countries (…) On the other hand the mobility of staff and postdocs will simultaneously put them into the role of both ambassadors for their institution and multiplier for the contacts to the host university. Especially the inclusion of teachers into the teaching at the host university will give students in these courses a unique chance to experience different cultures of teaching habits. (…)

7.2.1.f.To enhance the skills and qualifications of foreign higher education staff so that they can contribute actively towards improvement of quality and pertinence, to university research, to changes in system governance and to innovation of higher education through an institution-based visiting teacher exchange system. The selection process (see 7.0.6) is tailored to select for postdocs and staff IMFs people whose influence on the development is regarded significant judging from their application data. To ease staff mobility (2 months), in general  we aim to perform it during the lecture-free period of the academic year of the sending university: one month of lectures and one month of research at the host university, to deal with both aspects of educational work. The European partners agree to include their foreign colleagues in suitable courses as guest lecturers thus giving them the opportunity to learn from the advise of a seasoned lecturer and at the same time introduce some aspects of a foreign education to the European partners – a mutual exchange from which both sides will benefit. For selected courses of the sending university  a thorough revision of the syllabus will be undertaken, including possibly reciprocal visits when financing of travel costs can be found on national level. This will stimulate innovation of single courses and of complete programmes in view of the Bologna process and its results in Europe.


7.4.  Sustainability


7.4.1 Is the project likely to be sustainable in the light of its impact on its target groups and at institutional level? (Including recognition of studies among partners, creation of international cooperation cells in third-countries.)

The expected result of the programme is to set-up a sustainable mobility programme. (…) creation inside the IRO of partner universities of European/Asian Higher Education (EHE/AHE) cells. (…) [Staff IMFs] will also create personal and institutional links that will have seminal influence on EU universities due to the specificities and long traditions of Eastern cultures. More specifically,  during their stay in partner universities, members of IRO staff will meet students from their fellow-countries and will have the opportunity to put together local connections that will be as many links for European Higher Education Cells (EHEC) in their home institution, formal or not, possibly in connection with European national culture and language centres that will become associates in further programmes. A first production of such a EHEC will be a presentation (poster, video, power-point) of its university and its relations with Europe at the second EMMA meeting.


From my message to one partner contact-person:


Number of (partners and) Staff IMFs: Pakistan (1) 6; Bangladesh (3) 17; Cambodia(1) 8; India (1) 5; Philippines(2) 13. Thus there will be a total of 49 staff IMFs. I would find it fully advisable that most EMMA contact-persons apply for it and I would guess that possibly again most would  get accepted if they apply. The chances of success depend mostly (if not exclusively) on the care taken in preparing the application, which means preparing the project on what will be done during the two months visit to the host (EU) university (and possibly to other universities as the allowance of €2.500 per month leaves enough money to travel around- the most expansive being lodging, and €600 per month should be a reasonable estimate). See above a selection from the Emma Project Description: a good individual-project is the one that correspond to the Guidelines and contributes the best to the objectives of Emma.

I would guess that student mobilities will begin end  August 2009 (or end of July if they want to enter a summer language course): this will leave a reasonable time interval for visas, etc.
In case of staff, if the project is planned earlier, we could imagine of applying for visa
soon after the dead line of Febuary 28th, as we could have a rapid first selection soon
after. In the case of application of staff that belong to some local Emma panel they will be examined by the European panels. So, please begin to fill in an application form so that, just like other applications, you will benefit of suggestions adapted to the expressed wishes.


Marc Diener, EMMA Project Director